Welcome

Welcome to the ACFAS Manuscript entry system. The following outline provides a brief summary of the process for submitting a paper. If you need to refer back to this page please select the Help link at the upper left-hand corner of the screen, or you may print a copy for reference.

Logging in will bring you to the Manuscript List Page. This page lists all of the meetings in the system and all of your manuscripts for those meetings. From here you can enter new manuscripts as well as edit any of your open papers.
To edit a manuscript, click on the title of that manuscript.
To enter a new manuscript, select "create a new manuscript for this meeting" under the meeting for which you would like to enter a manuscript.
You will be brought to the "Policies Governing Manuscript Submissions" page. Click on "Continue" and you will be brought to the Manuscript Submission Form.
Click on the "Authors" tab.
You can add additional authors by clicking on "Create a new Contact". These authors can be used for additional manuscripts that are submitted for this meeting or for future meetings.
After adding authors to "My Contacts" you can add them to your manuscript submission by checking the box next to their name and clicking on "Add selected Contacts from above as active authors".
Once an author is added to a manuscript, you must select the order in which they should be listed and select a Correspondent Author and a Presenter. The maximum number of authors that may be listed for each manuscript is nine (9); this number includes the Correspondent Author and Presenter.
After completing the author section, select the Demographics tab and enter information about your manuscript: Category, Format, and Classification.
Then proceed to the Manuscript tab and upload your manuscript by selecting "Manuscript and Illustrations in the "Type" field; then click on "Browse" to identify your file. Once done, click on "Upload File".
You can review your manuscript title, author names, the order in which their names will be listed, and demographics at any time by selecting the Review tab. To edit any of these items, click on the appropriate tab. You can review your manuscript text by clicking on the Manuscript tab; however, to make edits you must return to the Microsoft Word document. After edits are completed go to the Manuscript tab and click on the red "X" next to your manuscript to delete the file and illustrations; then repeat the upload process to upload your edited paper.
When you are ready to submit your manuscript, select the Submit tab. If you are missing any required information you will be alerted and you will not be allowed to submit the manuscript until the information is entered. If your submission is complete, you will be given the option to submit. Note: Once a manuscript is submitted it may not be edited.

Other Helpful Hints

Don't wait until the last day to submit your Abstracts.
You will not be able to submit your manuscript if you fail to provide any required information.
To upload your manuscript, the file must be in Microsoft Word format; images in JPEG or GIF format are to be inserted into your manuscript following the text and appropriately labeled. Complete all edits to your manuscript before uploading the paper.

Authors Tab

Adding Authors to an Manuscript

It is easy to add an Author to an existing manuscript. From the Authors Tab select “My Contacts”. If the Author is already a record in your “My Contacts”, check the checkbox next to the author’s name and then click on “Add selected Contacts from above as Active Authors”. If you have multiple Authors to add you can select those Authors and then click the “Add” button.

Adding Authors to Your Address Book

Once in “My Contacts”, click on the link "Create a new Contact" and enter the first and last name of the author. Then click search. This will search the membership database and the abstract management system for the author. If the author has already been entered in the system, most of the information will be filled in on the form for you. Be sure to review the information and enter all required fields. Then click the “Create Contact” button.

Removing an Author from an Manuscript

To remove an Author from a particular manuscript simply click on “Remove” next to the author’s name.
Note: You cannot be removed from your address book or from any manuscript that you have entered.

Correspondent Author

This is the author that receives all communications for a particular manuscript.

Demographics Tab

Selecting your Classification, Format and Category

Lists of Classifications, Formats and Categories appear on this page. You must select one (1) item from each of the three lists (Classification, Format and Category).

Manuscript Tab

Special Characters

In order to insert a special character first click your mouse in the Title field where you wish to insert the character. Then click on the character that you wish to insert. The character will be inserted at the end of that field.

Why does the character look different after it is inserted?

The insert is an html reference for the symbol. The printed copies will show the correct symbol.

Manuscript and Illustrations

Assemble the manuscript in this order 1) Title page, 2) Abstract Page (abstract less than 250 words), 3) Text (Introduction, Methods, Results, Discussion), 4) Acknowledgments, 5) References, 6) Tables, 7) Figures and 8) Figure legends. Be sure editing is complete before uploading your manuscript.

To upload your manuscript, the file must be in Microsoft Word format. Images (JPEG or GIF format) are to be inserted into your manuscript after the text and appropriately labeled. Figure legends and table titles must be included for each illustration. The entire file is then uploaded in a single action.

Review Tab

The Review Tab allows you to review title of manuscript, authors/order in which names will appear, Classification, Format and Category. To review the text of your paper, click on the Manuscript tab and click on your manuscript file name at the bottom of the page. If you must make additional edits after uploading your paper, make edits to the Microsoft Word document, then delete the originally uploaded document; then repeat the Upload process to upload the edited manuscript.

Submit Tab

If all required information is supplied and the submission deadline has not passed, clicking the Submit Tab will submit your manuscript. If any required information has not been provided, clicking the Submit Tab will display what required information is missing. Once your manuscript is submitted, you cannot make any further changes to your paper.